Practical information for participants

Convention venue

The Ashok Hotel
50-B, Diplomatic Enclave
New Delhi – 110021 India
T +91-11 26110101

In case you prefer an airport transfer please book here directly, against payment.

Registration Desk

The registration and information desk will be in the pre-function area.

Opening hours registration desk:

  • Tuesday 20 September: 8:00 AM – 7:00 PM
  • Wednesday 21 September: 7:30 AM – 4:45 PM
  • Thursday 22 September: 7:30 AM – 4:45 PM
  • Friday 23 September: 7:30 AM – 7:00 PM
  • Saturday 24 September: 7:30 AM – 1:00 PM

Upon registration you will receive a name badge, lanyard, program book and vouchers for the social programmes if you have been pre registered. Please make sure you have your Registration ID ready, as registration is done by ID.

Poster Printing Service

Opening hours Poster Printing Service:

  • Tuesday 20 September:
  • Wednesday 21 September: 9:00 AM – 7:00 PM
  • Thursday 22 September: 9:00 AM – 7:00 PM
  • Friday 23 September: 9:00 AM – 7:00 PM
  • Saturday 24 September:

All posters ordered through the Poster Printing Service can be picked up at the Poster Printing Service-desk.

Onsite poster printing: if you want to have your poster printed onsite, send it in before 12:00hrs (noon) and it will be available the same day after 17:00hrs. You can deliver the poser (PDF) via pen drive and email. Payment can be made in cash. (USD, INR acceptable). Please go to the onsite Poster Printing Service desk, if you want to make use of this service.


All foreign nationals entering India are required to possess a valid international travel document in the form of a national passport with a valid visa from an Indian Mission/Post or eVisa (Limited Categories) from Bureau of Immigration, Ministry of Home Affairs.

eVisa has been made available by the Government of India to citizens of certain countries, including the United States of America. Details of the scheme are available on the dedicated website created for this purpose:

Please find below all the documents you need when you request a conference visa. In case of any queries please contact our local agent directly: Sonam Sehgal

Discover New Delhi

Do you want to discover New Dehli during your stay? You can book the following tours in advance:

  • Delhi Shopping Tour
  • Delhi To Agra Day Tour
  • New Delhi Sightseeing Tour
  • Old Delhi Sightseeing Tour

Fore more information about prices, check the booking tool. Onsite you can inform at the travel desk!